Energy and Housing Services Notices


Below are notices ordered by date starting with the most recent issue. Click on a notice title to view details about that notice. 

 

Title Type Size
2024-LEAD-001 LEAD Guide 2024 Changes

pdf 111 KB Download2024-LEAD-001 LEAD Guide 2024 Changes
2024-HEAP-004 Action Required to Process Applications Taken Prior to March 2 2024

pdf 193 KB Download2024-HEAP-004 Action Required to Process Applications Taken Prior to March 2 2024
2024-HARP-004 Waiver and Change Order Clarification

pdf 238 KB Download2024-HARP-004 Waiver and Change Order Clarification
2024-HEAP-003 PY2024 HEAP Application Updates

pdf 240 KB Download2024-HEAP-003 PY2024 HEAP Application Updates
2024-HEAP-001 Waivers for Dwelling Units.docx

pdf 510 KB Download2024-HEAP-001 Waivers for Dwelling Units.docx
2024-003-HARP Application Language Change

pdf 207 KB Download2024-003-HARP Application Language Change
2023-CHIP-005 Inspection Evaluation Checklist

pdf 213 KB Download2023-CHIP-005 Inspection Evaluation Checklist
2023-HEAP-017 CLARIFICATION FOR HOUSEHOLDS WITH A NEGATIVE HEATING BURDEN

pdf 195 KB Download2023-HEAP-017 CLARIFICATION FOR HOUSEHOLDS WITH A NEGATIVE HEATING BURDEN
2023-HEAP-018 NON-WORKING HEATING SYSTEM

pdf 175 KB Download2023-HEAP-018 NON-WORKING HEATING SYSTEM
2023-CHIP-004 Funding Allocation Requirement Changes

pdf 206 KB Download2023-CHIP-004 Funding Allocation Requirement Changes
2023-HEAP-014 Over Income Calculations and Medical Deductions

pdf 462 KB Download2023-HEAP-014 Over Income Calculations and Medical Deductions
2023-HEAP-016 CLARIFICATION ON REPORTED HEAP CUTS

pdf 413 KB Download2023-HEAP-016 CLARIFICATION ON REPORTED HEAP CUTS
2023-LIAP-001 LIAP ENROLLMENT EXPANSION

pdf 408 KB Download2023-LIAP-001 LIAP ENROLLMENT EXPANSION
2023-HEAP-015 Timeframe to submit application documents

pdf 203 KB Download2023-HEAP-015 Timeframe to submit application documents
2023-TANF SUPP-013 PY2023 CAA Notice

pdf 410 KB Download2023-TANF SUPP-013 PY2023 CAA Notice
2023-HARP-009 HARP Adding Wait List Purge Process

pdf 238 KB Download2023-HARP-009 HARP Adding Wait List Purge Process
2023-CHIP-003 Guidance and Procedure 09012023

pdf 218 KB Download2023-CHIP-003 Guidance and Procedure 09012023
2023-HEAP-011 CREATING PREPRINTED APPS FOR IN THE FIELD INTAKE APPOINTMENTS WITH NO INTERNET

pdf 208 KB Download2023-HEAP-011 CREATING PREPRINTED APPS FOR IN THE FIELD INTAKE APPOINTMENTS WITH NO INTERNET
2023-HEAP-013 REMINDER FORM AND DENYING APPS MISSING REQUESTED INCOME DOCUMENTATION

pdf 210 KB Download2023-HEAP-013 REMINDER FORM AND DENYING APPS MISSING REQUESTED INCOME DOCUMENTATION
2023-HEAP-010 HEAP CLOUD GUIDANCE FOR DHLC REASON

pdf 207 KB Download2023-HEAP-010 HEAP CLOUD GUIDANCE FOR DHLC REASON
2023-HEAP-012 INCOME WORKSHEET FOR APPLICANTS SUBMITTING CATEGORICAL INCOME DOCUMENTATION

pdf 219 KB Download2023-HEAP-012 INCOME WORKSHEET FOR APPLICANTS SUBMITTING CATEGORICAL INCOME DOCUMENTATION
2023-HARP-008 HARP WRF weatherization completion timeframe

pdf 214 KB Download2023-HARP-008 HARP WRF weatherization completion timeframe
2023-WAP-010 WRF CLARIFICATION AND GUIDANCE

pdf 220 KB Download2023-WAP-010 WRF CLARIFICATION AND GUIDANCE
2023-HEAP-009 Uploading The Application Update Form To The Correct Application

pdf 210 KB Download2023-HEAP-009 Uploading The Application Update Form To The Correct Application
2023-CHIP-002 NOTICE OF FUNDING AVAILABILITY

pdf 169 KB Download2023-CHIP-002 NOTICE OF FUNDING AVAILABILITY
2023-HEAP-007 BENEFITS ON ACCOUNTS

pdf 209 KB Download2023-HEAP-007 BENEFITS ON ACCOUNTS
2023-HEAP-008 ROOMER-BOARDER DOCUMENTATION

pdf 225 KB Download2023-HEAP-008 ROOMER-BOARDER DOCUMENTATION
2023-HEAP-006 MEDICAL DEDUCTIONS

pdf 400 KB Download2023-HEAP-006 MEDICAL DEDUCTIONS
2023-HEAP-005 COMMENT SECTIONS

pdf 208 KB Download2023-HEAP-005 COMMENT SECTIONS
2023-HEAP-002 LEGAL STATUS DOCUMENTATION

pdf 220 KB Download2023-HEAP-002 LEGAL STATUS DOCUMENTATION
2023-HEAP-003 MEDICAL EXPENSE DOCUMENTATION

pdf 214 KB Download2023-HEAP-003 MEDICAL EXPENSE DOCUMENTATION
2023-HEAP-001 Delivery Charge Clarification

pdf 209 KB Download2023-HEAP-001 Delivery Charge Clarification
2023-WERP-001 CLOSEOUT GUIDANCE

pdf 125 KB Download2023-WERP-001 CLOSEOUT GUIDANCE
2023-TANF SUPP-010 PY2023 TANF SUPP BENEFIT UPDATE

pdf 405 KB Download2023-TANF SUPP-010 PY2023 TANF SUPP BENEFIT UPDATE
2023-009 CAIP Guide Updates - OT required

pdf 158 KB Download2023-009 CAIP Guide Updates - OT required
2023-008 HARP Guide Updates - insurance denial letter for EMG projects

pdf 140 KB Download2023-008 HARP Guide Updates - insurance denial letter for EMG projects
2023_008 Temporary Moratorium for Appliance Replacements

pdf 130 KB Download2023_008 Temporary Moratorium for Appliance Replacements
2023-007 HARP Guide Updates - insurance denial letter

pdf 137 KB Download2023-007 HARP Guide Updates - insurance denial letter
2023-006 WFR Expansion of Scope

pdf 251 KB Download2023-006 WFR Expansion of Scope
2023-003 HARP Guide Updates - clarification 2023 HARP WRF allocation use

pdf 122 KB Download2023-003 HARP Guide Updates - clarification 2023 HARP WRF allocation use
2023-005 MaineHousing Heat Pump Program MHPP

pdf 278 KB Download2023-005 MaineHousing Heat Pump Program MHPP
2023-004 Weatherization Notice

pdf 130 KB Download2023-004 Weatherization Notice
2023-002 HARP Guide Updates - allocation and electronic file submission

pdf 128 KB Download2023-002 HARP Guide Updates - allocation and electronic file submission
2023-001 CHIP Guidance and Procedures revision 01032023

pdf 120 KB Download2023-001 CHIP Guidance and Procedures revision 01032023
2022-20 New Weatherization Readiness Measures

pdf 128 KB Download2022-20 New Weatherization Readiness Measures
2022-018 WAP Guidance and Procedures Update 12192022

pdf 136 KB Download2022-018 WAP Guidance and Procedures Update 12192022
2022-011 DOE Weatherization Readiness Funds

pdf 128 KB Download2022-011 DOE Weatherization Readiness Funds
2022-008 MHPP Project Cost Cap

pdf 282 KB Download2022-008 MHPP Project Cost Cap
2022-010 HARP SOW required when submitting a Waiver

pdf 328 KB Download2022-010 HARP SOW required when submitting a Waiver
2022-014 HARP Extend Phase 1 and Phase 2 submission deadline

pdf 330 KB Download2022-014 HARP Extend Phase 1 and Phase 2 submission deadline
2022-017 CHIP Program Requirement 10202022

pdf 107 KB Download2022-017 CHIP Program Requirement 10202022
2022-015 Categorical Eligibility concerning CHIP, HPP & WAP 10192022

pdf 136 KB Download2022-015 Categorical Eligibility concerning CHIP, HPP & WAP 10192022
2022-013 Weatherization Readiness Measures 08312022

pdf 134 KB Download2022-013 Weatherization Readiness Measures 08312022
2022-012 System User Access Authorization Change (8.25.2022)

pdf 151 KB Download2022-012 System User Access Authorization Change (8.25.2022)
2022-011 DOE Weatherization Readiness Funds (08/16/2022)

pdf 126 KB Download2022-011 DOE Weatherization Readiness Funds (08/16/2022)
2022-009 MHPP Notice - change to the HSPF 13 or greater specification

pdf 115 KB Download2022-009 MHPP Notice - change to the HSPF 13 or greater specification
WAP Standardized WAP Diagnostic Field Form (5.6.2022)

pdf 133 KB DownloadWAP Standardized WAP Diagnostic Field Form (5.6.2022)
Revised MHPP Guidance and Procedures (4/4/2022)

pdf 282 KB DownloadRevised MHPP Guidance and Procedures (4/4/2022)
2022-06 ECIP Purchase Order Process 2022.03.10

pdf 370 KB Download2022-06 ECIP Purchase Order Process 2022.03.10
2022-002 WAP Contractor Bid Process Guide (Revision 2/16/2022)

This MaineHousing Notice is being issued to change policy requirement for a contractor sealed bid process to a contractor procurement process.

pdf 307 KB Download2022-002 WAP Contractor Bid Process Guide (Revision 2/16/2022)
2022-001 HARP Guide Revision 2022.01.28

pdf 257 KB Download2022-001 HARP Guide Revision 2022.01.28
MHN 2021_10 MHPP HSPF 12.5 Allowance (effective 1/1/2022)

Reference: MHPP Guide, Section 7D (2) (Equipment must be a 9,000 or 12,000 BTU heat pump system with a HSPF of 13 or greater) Temporary change – MaineHousing is granting a waiver to allow for the installation of heat pumps with a HSPF of 12.5 or greater until 05/31/2022. Heat pumps must meet all other MaineHousing Heat Pump Program (MHPP) specifications. Heat pumps with a HSPF of 12.5 can only be installed on jobs that have been work ordered on or before 05/31/2022.

pdf 115 KB DownloadMHN 2021_10 MHPP HSPF 12.5 Allowance (effective 1/1/2022)
MHN 2021_09 WAP Single Family Field Guide (effective 12/1/2021)

MaineHousing Notice 2021-09 is being issued to notify CAAs that the Maine Weatherization Single Family Field Guide and the Maine Weatherization Manufacture Housing Field Guide is now one guide called the Maine Field Guide. The two existing Field Guides needed to be renewed and following guidance from DOE one Field Guide was created. The Maine Field Guide is designed to be a very useful field tool for technical staff and installers. With internet connection there are links that will take you directly to the NREL Standard Work Specification for reference. Please review the Maine Field Guide and become familiar with it. You will need to notify your Weatherization Contractors of the new Maine Field Guide and ensure its use. There will not be any printed copies and this can be found on our CAA Portal as our previous one was.

pdf 117 KB DownloadMHN 2021_09 WAP Single Family Field Guide (effective 12/1/2021)
MHN 2021-08 HEAP Applicant Income Documentation 10042021

pdf 113 KB DownloadMHN 2021-08 HEAP Applicant Income Documentation 10042021
MHN 2021_07 HARP Guide Revisions 09242021

pdf 240 KB DownloadMHN 2021_07 HARP Guide Revisions 09242021
MHPP 2021-06 MHPP Temporary Equipment Rating Waiver 10012021

pdf 115 KB DownloadMHPP 2021-06 MHPP Temporary Equipment Rating Waiver 10012021
MHN 2021-004 MHPP Guide Revisions 07072021

pdf 171 KB DownloadMHN 2021-004 MHPP Guide Revisions 07072021
MHN 2021-05 HARP and LEAD Guide and Forms Revision 09172021

pdf 301 KB DownloadMHN 2021-05 HARP and LEAD Guide and Forms Revision 09172021
MHN 2021_03 MHPP CHIP and WAP Guide Revisions (Effective 5/26/2021)

MaineHousing Notice 2021_03 provides notification of revisions made to the MHPP, WAP and CHIP Guides. Revised guides are posted on the CAA Portal.

pdf 147 KB DownloadMHN 2021_03 MHPP CHIP and WAP Guide Revisions (Effective 5/26/2021)
MHN 2021_02 CHIP and MHPP Guide Revisions (effective 03/15/2021)

MaineHousing Notice 2021_02 provides notification of revisions made to the MHPP Guide and CHIP Guide. (1) CHIP Guide revisions correct typographical errors; (2) MHPP Guide revisions corrected typographical errors, and removed the requirement that CAAs must select Heat Pump vendors from EMT's heat pump vendor list.

pdf 174 KB DownloadMHN 2021_02 CHIP and MHPP Guide Revisions (effective 03/15/2021)
MHN 2021_01 Lead Program Income Verification (effective 01/26/2021)

MaineHousing Notice 2021_01 provides notification that the Lead Guide has been revised to change the income verification valid timeline from four (4) months to six (6) months.

pdf 243 KB DownloadMHN 2021_01 Lead Program Income Verification (effective 01/26/2021)
MHN 2020_014 Heat Pump Program (effective 01/01/2021)

MaineHousing Notice 2020-014 notifies CAA Housing management of a new Heat Pump Program being administered by MaineHousing as a stand-alone program rather than as a measure in the CHIP Program.

pdf 257 KB DownloadMHN 2020_014 Heat Pump Program (effective 01/01/2021)
MHN 2020_013 Revised Lead Program Documents (effective 12/18/2020)

MaineHousing Notice 2020_13 notifies CAAs of (1) revisions made to the Lead Guide; and (2) revisions made to all Lead Program Forms effective 12/18/2020.

pdf 102 KB DownloadMHN 2020_013 Revised Lead Program Documents (effective 12/18/2020)
MHN 2020-001 Lead (effective 05/11/2020)

MaineHousing Notice 2020-001 provides clarification regarding Federal Lead Program and State Lead Program changes, enhancements and/or revisions to the Lead Guidance and Procedures (Lead Guide). The following topics are covered in MHN 2020-001: (1) Lead Guidance and Procedures; (2) Environmental Reviews; (3) Project Summary Sheets; (4) Form Bundles; and (5) Electronic Signatures.

pdf 136 KB DownloadMHN 2020-001 Lead (effective 05/11/2020)
MHN 2020-002 WAP and CHIP Monthly Billings (effective 04/01/2020)

MaineHousing Notice 2020-002 provides clarification regarding the submission of monthly billings for WAP and CHIP jobs through HEAT Enterprise.

pdf 106 KB DownloadMHN 2020-002 WAP and CHIP Monthly Billings (effective 04/01/2020)
MHN 2020-004 Federal Lead Environmental Reviews (effective 07/08/2020)

MaineHousing Notice 2020-004 provides clarification regarding the Environmental Reviews process and revisions made to Instructions for Completing Environmental Reviews.

pdf 114 KB DownloadMHN 2020-004 Federal Lead Environmental Reviews (effective 07/08/2020)
MHN 2020_011 CHIP Electric Space Heater Allowance (effective 12/14/2020)

MaineHousing Notice 2020-011 notifies CAAs that the CHIP Guide has been revised to allow the use of CHIP funds for the purchase of electric space heaters under conditions prescribed in the CHIP Guide.

pdf 107 KB DownloadMHN 2020_011 CHIP Electric Space Heater Allowance (effective 12/14/2020)
MHN 2020_012 WAP and CHIP Job Processing Requirements (effective 12/14/2020)

MaineHousing Notice 2020-012 notifies CAAs of (1) revisions made to the WAP Guide and CHIP Guide (effective December 14, 2020); (2) processing requirements for deferred jobs; and (3) new requirements regarding the processing of WAP and CHIP jobs.

pdf 113 KB DownloadMHN 2020_012 WAP and CHIP Job Processing Requirements (effective 12/14/2020)
MHN 2020_010 CPOII Pilot Program (dated 11/18/2020)

MaineHousing Notice 2020_010 notifies CAAs of (1) revisions made to the Lead Guide; (2) the implementation of the Contractor Pollution Occurrence Insurance Incentive Pilot Program (CPOII Pilot Program) administered through MaineHousing’s Energy and Housing Services division; and (3) revisions made to the HUD Required Section 3 Verification Data form.

pdf 142 KB DownloadMHN 2020_010 CPOII Pilot Program (dated 11/18/2020)
MHN 2020_009 Client Satisfaction Surveys (effective 10/01/2020)

MaineHousing Notice 2020-009 provides clarification regarding the requirement for CAAs to provide Customer Satisfaction Survey cards to recipients of MaineHousing programs administered through the Energy and Housing Services division. In addition, Applicants must acknowledge receipt of the survey card when signing off on completion of the job. Program Guides and inspection completion forms will be revised and posted to the CAA Portal effective 10/01/2020.

pdf 146 KB DownloadMHN 2020_009 Client Satisfaction Surveys (effective 10/01/2020)
MHN 2020_008 HARP Grant Document Submission Dates (effective 09/09/2020)

MaineHousing Notice 2020_008 extends the Home Accessibility and Repair Program (HARP) file submission deadline dates and revise the HARP Guidance and Procedures (HARP Guide).

pdf 128 KB DownloadMHN 2020_008 HARP Grant Document Submission Dates (effective 09/09/2020)
MHN 2020_005 WAP Measure Lifetime Update (effective 08102020)

MaineHousing Notice 2020_005 notifies CAA weatherization management and field staff of changes to certain weatherization measure lifetimes.

pdf 218 KB DownloadMHN 2020_005 WAP Measure Lifetime Update (effective 08102020)
MHN 2020_007 HARP Grant Pre-Approval (effective 08/20/2020)

MaineHousing Notice 2020-007 provides clarification regarding HARP Grant pre-approval requirements.

pdf 107 KB DownloadMHN 2020_007 HARP Grant Pre-Approval (effective 08/20/2020)
MHN 2020_006 Lead Authorization to Release Information (effective 08/10/2020)

MaineHousing Notice 2020-006 provides guidance regarding the use of the Authorization to Release Information.

pdf 107 KB DownloadMHN 2020_006 Lead Authorization to Release Information (effective 08/10/2020)
MHN 2020_003 - COVID 19 (effective 07/01/2020)

MaineHousing Notice 2020-003 responses to the adverse affect the COVID-19 virus has had on Weatherization Assistance Program (WAP) unit production. In response to DOE Weatherization Program Memorandum 062 (WPM 062) regarding COVID 19 MaineHousing revised the DOE Health and Safety Template, revised the DOE PY 2020 State Plan (master file), and requires the submission of a completed COVID-19 Work Plan from all CAAs.

pdf 151 KB DownloadMHN 2020_003 - COVID 19 (effective 07/01/2020)
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